As we transition to presenting more events in-person, we’re all adjusting to the demands of producing live events while still keeping everyone safe. The team at Optimum Audio wants to support you as you navigate that adjustment – whether you are continuing to produce virtual events, transitioning to fully in-person, or landing somewhere in the middle. 

To help us continue providing the highest quality of service you’ve come to expect from us, we’re resharing an overview of the information we like to have when planning an event with our partners. It’s helpful to have this information at least 2 weeks prior to the event – 4 weeks prior is ideal. Any events scheduled with less than a week’s notice may incur an expedited service fee.

If you are unsure about something or don’t know what would work best, our team is always happy to help. You can reach us at sales@optimum-audio.com. As always, the Optimum Audio team is here to help you produce the best event possible. 

Information that’s helpful for us to receive from you:

Scheduling Information

  • Event Name:
  • Date & Time:
  • Event location:
  • Format: virtual, in-person, or hybrid
    • If virtual or hybrid, what virtual platform(s): Zoom, YouTube, Facebook, etc.

Event Details

  • Event Type: Lecture, Panel, Reception, etc. 
  • Number of speakers:
  • Attendance size:

Technical Needs

  • What kind of support do you think you’ll need?
    • PA System
    • Microphones
    • Projectors or TV Monitors
    • Lighting
    • Lecterns or Staging
    • Video Recording
    • Webstreaming
    • Media Playback: slides, videos, music, etc
    • Consulting