EARLY bird gets the date!

To help us continue providing the highest quality of service you’ve come to expect from us, here is a helpful overview of the information we like to have when planning an event with our partners. It’s helpful to have this information at least two (2) weeks prior to the event! Events scheduled with less than a week’s notice may incur expedited service fees.

If you are unsure about something or don’t know what would work best, our team is always happy to help. You can reach us at sales at optimum-audio.com. As always, the Optimum Audio team is here to help you produce the best event possible. 

Information that’s helpful for us to receive from you:

Scheduling Information

  • Event Name:
  • Date:
  • Start Time:
  • End Time:
  • Event location:
  • Format: In-person, virtual, or hybrid
    • If virtual or hybrid, what virtual platform(s): Zoom, YouTube, Facebook, etc.

Event Details

  • Event Type: Lecture, Panel, Reception, etc. 
  • Number of speakers:
  • Attendance size:

Technical Needs

  • What kind of support do you think you’ll need?
    • PA System
    • Microphones
    • Projectors or TV Monitors
    • Lighting
    • Lecterns or Staging
    • Video Recording
    • Webstreaming
    • Media Playback: slides, videos, music, etc
    • Consulting
  • Media Content Tips
    • Slides/Videos/Other projection content should be e-mailed to us as soon as possible so we can test it with our system and ensure it displays correctly.  Please let us know what kind of content you’re planning on showing (video, slides, etc.) and the order it should appear.  A single PowerPoint slide deck for the entire show works best.
    • Slides should be formatted in Wide or 16:9 aspect ratio to display properly on our screens.
    • For any videos you’d like to play, we’ll need the actual video files or download links, or they should be embedded to play in the slide deck(s).  No links to YouTube or other video sites please. 
    • Any videos should be 1080p resolution.  We can still make things work with smaller resolutions, but they should be 16:9 aspect ratio to display correctly.
    • Any music you would like us to play should be sent in WAV or MP3 formats or a link to a Spotify playlist.
    • We can work with most video file types, but .MP4 and .MOV are preferred.